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Top Tips To Keep Your Email Inbox Clutter Free
Email is an extremely useful communication tool that most of us use every day, but it easy for our email inboxes to become cluttered very quickly. Here are some tips to help keep your email inbox clutter free.
Use Folders To Organise.
Having all your emails in just one or two inbox folders is a recipe for disaster, as your inbox will quickly become cluttered and unorganised. If you send and receive lots of emails, we recommend setting up folders for each customer and supplier you have on your books. Once an email is read and acted upon file it away in the relevant folder so it can be retrieved in the future if needed.
Don’t underestimate the power of the search feature, it’s much easier to search for an email using a relevant keyword (name, email address etc.) then it is to look through emails manually in folders.
Unsubscribe From Unwanted Marketing Emails.
Marketing and promotional emails make up the bulk of most people’s inbox. Unsubscribe from marketing emails that are no longer useful to you or to emails that you never requested in the first place. Most emails will have an unsubscribe button in the footer of the email which will unsubscribe you from marketing emails immediately. Email clients such as Gmail will categorize all promotional emails so that they go into one folder, you can then turn notifications off for the folder so that you don’t get those annoying push notifications.
Additionally, you can use applications such as unroll.me to combine all the clutter you receive on a daily basis. Unroll.me will consolidate all those newsletters that you still want to get into one simple email, and best of all it’s free!
Don’t Be Afraid To Delete Emails
If an email simply isn’t important to you and doesn’t contain critical information, it can be deleted. Don’t be afraid to delete spam, marketing and emails you simply no longer need. On the other hand, emails that record that an action has took place (e.g. a payment or a call log) shouldn’t be deleted as they can be used as evidence if something goes wrong.
Try to immediately deal with any email that needs a response. By responding immediately, you can save a lot of time that is often wasted re-reading emails. Read it once and reply, then you are done with it!
What do you think? Do you have any more tips that I could add to this list?